The mapping component within Barvas uses Mind Mapping techniques, enabling you to breakdown a challenge by capturing information, knowledge and ideas quickly and effectively.
The mapping component within Barvas uses Mind Mapping techniques to help explore a challenge. Mind Mapping uses visual cues to help breakdown each element and allows quick grouping of a hierarchy of related and associated data, making it easier to understand how things stand, where there are strengths and weakness and what needs done.
Mind Maps can get quite large, so to avoid excessive scrolling and panning a map explorer is provided to help find and navigate your way to a particular area of a challenge. It provides a helicopter view of the challenge, which is displayed as an outline that can be expanded and collapsed to any desired level.
In addition, the explorer view provides the ability to isolate and explore an element / sub topic in clear space, without the clutter of surrounding information. This is particularly useful when a number of teams have responsibility for different aspects of the challenge.
Categories provide the ability to add intelligence to data, which can later be used to sort, view and filter information, based on how it was categorised. It is a particularly powerful function when used alongside Category Centric Views. Typical categories are Impact, Effort, Likelihood, Severity, Priority, etc.
Category Centric view allows you to swivel the axis of how data is presented, based on how it has been categorised. It aids understanding and communication of data and quickly focusses on areas needing close attention.
Filters provide a way to search and highlight conditions in the map that match certain criteria. Filters are used extensively around category and task management.
Barvas provides two layouts, Tree and Affinity. The Tree layout is best for brainstorming and capturing information. The Affinity diagram works best when grouping or sharing information and is the default view in Category Centric Maps.
Both Tree and Affinity Maps are drawn related to the core branch. Category centric maps are drawn relative to how they have been categorised and provide tremendous insight which otherwise could be missed. In effect they provide a mechanism to pivot and redraw data relative to what you are interested in.
Refer to Category Centric Views above for more information.
In the interest of ensuring that everyone on the team is fully briefed on the reasoning, intent and expected outcomes from the challenge, Barvas provides the ability to define and share this information, once the scope of the project / deliverables have been agreed. This provides anyone new to the team quick access to the purpose and expectation of the project / task.
The information captured through mapping will identify potential projects / tasks to improve the situation. Barvas provides the ability to manage Projects and Tasks through to completion. Resources can be assigned as required and those are constantly monitored via the users Workspace, Task List and Task Board features, to ensure that blockages risking due dates are minimised.
Tasks associated with a challenge can be identified, allocated and updated across the product. A challenge can be made up of one or of a series of maps, however Tasks identified in any map associated with the challenge are collated together in the Workspace, Task List and Task Board views, providing a single point of reference to manage all aspects of the challenge. Any updates in one view are reflected automatically in the others.
Individuals have their owns unique views, whilst managers have a view of their entire team's workload and have the capability to filter by resource, as required.
The Task List provides a list of actions associated with a particular challenge and who each action is assigned to. You can choose to group, filter and sort to suit your objectives.
Each Challenge has its own unique Task Board, which is based on Kanban principles. A Task Board helps define and visualise the process an action takes as it progresses towards completion. Task Board swim lanes can be added and moved to suit the process deployed.
The objective with a Task Board is to drive Tasks towards completion by showing where each task is in the process. The visual representation makes it easier to see progress and to spot tasks that are in a bottleneck or, indeed a blockage.
Task Boards provide a great insight into how a challenge is progressing and allow the challenge owner to anticipate issues and take appropriate actions to minimise any disruption or risk to completion dates.
Numerous instances of a challenge within Barvas can be open at the same time, allowing different team members to work on a challenge simultaneously. There is significant capability built into Barvas to allow teams to collaborate and share information by adding links, comments and notes to individual task cards.
There are no limits to the number of users that can access Barvas simultaneously.
You choose to invite users to the areas that you want their input to. Once they become part of the team associated with that specific challenge, they have the ability to instigate a conversation amongst each other, around a branch, task or subject and that in turn notifies the appropriate @user, that their input is sought.
This message provides the recipient with a shortcut direct to the item in question.
All conversations backwards and forwards are maintained in situ, meaning that there is no need to trawl through emails at a later date to find out what was / wasn’t agreed.
Simple keywords are what makes the Mind Mapping technique effective and branches made out of sentences / paragraphs miss the the huge benefit this technique brings. If you find your maps are structured like sentences please do contact us and we will walk you through the basics of mapping. However, for those wanting to elaborate on a branch a Notes editor is provided to add extended detail where required.
Links provide the ability to shortcut to other Barvas maps or any other URL.
They are particularly useful when conducting web research, as it provides a network of associated links. These maps can be shared with your team.
There are no limits to the number of people who can access a map simultaneously.
Barvas provides an audit trail of all changes made to a challenge. The system keeps track of users making any additions, deletions, edits or branch or swim lane moves are logged to provide traceability.
Users are able to follow any specific Task they wish and be automatically notified of any changes to those.
Your individual workspace collates actions from all the challenges you are responsible for into one centralised area and includes a list of all challenges, recently viewed and updated documents. Your individual workspace makes it easier to determine whether to accept more work or not and the justification for the decision. This area can be grouped, filtered and sorted to suit individual objectives.
Your Workspace collates actions from all the challenges you are responsible for. You can choose to group, filter and sort to suit your objectives. Also includes list of challenges, recently viewed and updated documents.
The associated documents tab links other maps to the challenge. This is typically used for reference documents or for managing sub challenges within a bigger challenge. It is a powerful feature that allows several project teams to work on different aspects of a bigger challenge simultaneously but with the benefit that sub-challenge actions can be rolled up and collated into the one area, providing the ability to manage all actions in the one place. This single point of reference saves having to visit numerous files to get an understanding of progress.
Each challenge allows you to identify the individuals who make up the team responsible for delivery. By adding them as team members, they are able to access all information that is relevant to them.
In addition, each team member has their own workspace that pulls together their workload from across all challenges / projects allocated to them. It makes it easier to determine whether to accept more work or not, and to provide justification for their decision.
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